Your Business, Running Smarter.
RC Operations manages your daily admin, bookkeeping, and invoicing so small contractors can stay focused on the job site.
The paperwork doesn't stop when the workday does.
You didn't get into the trades to chase invoices, track certificates of insurance, or reconcile the books after a ten-hour day. But somebody has to and for most small contracting businesses, that somebody is the owner.
RC Operations takes that work off your plate entirely.
Support Plans
ONGOING OPERATIONS
I run your back office. Every month.
For owners who are past the point of doing the books at 9pm but not big enough to hire an office manager.
I take over the recurring back-office work so it stops landing on you. Invoicing goes out on time, receivables get chased, insurance certificates don't expire mid-job, and you get a clear monthly picture of where each job stands. I also become the point of contact your clients, vendors, and subs can actually reach, so nothing sits waiting on you to get off a job site.
And because I'm the one doing the work, I'm the one who sees what's worth automating. As we go, I build that in: the data entry that shouldn't need a person, the reminders that shouldn't need chasing, the reports that should just show up. Your operation gets cheaper and faster to run the longer I'm in it.
Starting at $1,400/month · scoped to your size and volume
Invoicing, accounts payable and receivable
Job costing and monthly profitability reporting
COI tracking and renewal reminders
Client, vendor, and subcontractor communication
Permit and job paperwork tracking
Payroll coordination and subcontractor payment tracking
AI tools and automations built in as we find them
Response within one business day
THE OPERATIONS OVERHAUL
I fix it once and hand it back.
For contractors who want their back office rebuilt properly, then want to run it themselves.
I come in, map how your business actually runs, rebuild it around the right systems and automations, and hand it back to you documented and working. Invoicing, job costing, paperwork, the software holding it all together, rebuilt so it runs without anyone babysitting it.
From $3,500 · fixed price, quoted after a scoping call
Full review of how your operations currently run
Complete workflow rebuild, end to end
Software setup, integration, and data migration
Custom automations and AI workflows
Written documentation so your team can run it
Hands-on training
30 days of post-launch support
Typical timeline: four to six weeks. You get a fixed price before anything starts. No hourly billing, no surprises.
You own it outright when I'm done. Most clients take it from there.
Optional: Systems Maintenance
If you'd rather not maintain it in-house, I'll keep the automations running, make updates, and adjust the setup as your business changes.
From $450/month
Monitoring and upkeep of everything built
Fixes and adjustments as your workflow shifts
Software updates and integration changes handled
Quarterly review to find the next thing worth automating
Month to month, cancel anytime
Ready to Chat?
Schedule a free 30-minute call to see how I can help.
Why Choose RC Operations
I've spent years inside construction companies running the back office: billing, bookkeeping, compliance paperwork, scheduling, and time as a Construction Coordinator for a developer on large residential projects. I know how the money moves through a job, what falls through the cracks when nobody's watching, and how to build systems that keep it from happening again.
I've also run my own business, so I know what it's like to be the owner, the salesperson, and the bookkeeper at the same time. The paperwork becomes the thing you do instead of the thing you're good at, and that's the part I take back.
Have Questions? Let's Talk
Send me a quick note and I’ll get back within one business day.